When Dennis Miller joined the Cal Poly Ponoma Foundation nine years ago, the organization’s interface functioned off of a ton of paper – almost literally.
Miller says the foundation’s previous, four-pronged data systems that processed payroll and other HR business tangled interfaces, and were desperate for a clean-up.
“There was a ton of additional paperwork that was generated, and there was a ton of additional man power needed to handle the paper,” says Miller, Chief Employment Officer, Cal Poly Pomona Foundation. “I really mean that a ton probably isn’t that far from the truth; of course it’s an exaggeration.”
The Cal Poly Ponoma Foundation, which is part of California State Polytechnic University, opted for HR software by Kronos to fix the old systems’ messy interfaces.
The software enables the foundation to collect employees’ data, including time and attendance data, data for leaves and absences, and accurate payroll information.
The software also allows the foundation to automate the data collection processes, which reduces the risk of mistakes made by manual errors, and losing money.
“If you’re trying to do this in a manual process, it’s pretty onerous with spread sheets and paper,” says Rock Regan, Director of the Public Sector Practice Group for Kronos. “Our system automates that process and we can demonstrate it in an audit-fashion that people are taking their breaks, [and] the company is giving them time for those breaks. It automates that process, helps hiring folks and shows compliance in a way that is auditable.”
Randall Townsend, Director of Information Technology, Cal Poly Pomona Foundation says Kronos’s HR software gives colleges and organizations the opportunity to access and store HR information in the Cloud, which creates centralization.
He says the Cloud decreases the confusion caused by too many people working on each system.
“We went to biometrics for time management and eventually evolved into what we have now, which is a Kronos console that has biometrics and a small interface touch screen so people can get information about their time stamp,” says Townsend. “We made a decision if we wanted to continue to reduce the number of people who were physically working on this system that we needed to add more automation and move those rolls out of our area. We looked at the model and with so many new advancements in technology, we think that it’s more cost-effective for us to push this functionality out to the host services that Kronos was providing [in the Cloud].”
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