According to recent research, more than 88 percent of Fortune 500 companies have closed their doors over the past 60 years likely as a result of their unwillingness to adapt to or reluctance to react to new technology. With that, the question is simple – what are you waiting for? The latest unified communications solutions fall into two distinct categories: premise-based traditional PBX systems, and hosted, cloud-based systems, known as UC-as-a-Service (UCaaS), which offer organizations the flexibility of a fully scalable solution, with less expensive upfront costs than those associated with a physical system.
As the market shifts toward digital transformation and technological growth, cloud-based systems are gaining popularity for the low operational expenditures required, and the flexibility and increased business agility they offer.
Document scanning solutions represent another key area for business modernization. The appropriate scanning solutions can transform important documents into searchable, easy to store files quickly and efficiently.
These files can then be stored on the cloud, reducing the costs of physical storage and allowing easy accessibility for all employees regardless of location.
Below we’ll discuss how your business can ride the wave of digital transformation and, in turn, maximize productivity without falling behind the competition.
Digital Transformation in Latest Unified Communications
Unified communications solutions can serve as the roadmap for organizational success, streamlining collaboration not just within a business, but also with customers.
While many businesses opt to stick with premise-based UC systems out of uncertainty surrounding new technology, UCaaS offers a cutting-edge, tech-savvy alternative.
Hosted in the cloud, UCaaS has the ability to integrate collaboration features like video conferencing and real time presence, offering flexibility to workers and connecting all devices via the cloud for seamless collaboration using the best available technology.
Oliver Bodden
Oliver Bodden is a senior product manager in the Business Communications Business Unit of Panasonic System Solutions Company of North America.
Joseph Odore
Joseph Odore is a product manager in the Business Communications Business Unit of Panasonic System Solutions Company of North America.
Additionally enticing is the ease of implementation and opportunity for growth brought by UCaaS.
Adding new employees is easier than ever and eliminates the need to purchase more equipment (with the exception of the phone). UCaaS is quickly becoming just as popular as premise-based alternatives and over the next three to five years, is even projected to dominate the market.
Recent research shows that businesses are trending towards remote work and offering increased flexibility to employees, with workers spending their days working outside the office or collaborating in conference or huddle rooms.
UCaaS brings a more agile, mobile solution to businesses, and as workers are lead away from their desk phones, UCaaS allows them to remain connected in the workplace communication network without missing a beat.
A cutting-edge alternative to traditional unified communications solutions, UCaaS provides businesses with the latest technologies to stay ahead of their competitors – and the changing times.
Digital Transformation in Document Scanning Solutions
In addition to UC solutions, organizations should consider upgrading their document scanning technologies to save time, reduce error and improve document security, while ultimately pushing their business towards IT growth.
Digital documents offer flexibility, remote access, and potentially unlimited storage space in the cloud – a stark alternative to physical document storage of the past.
Document scanning technologies streamline information sharing and expedite review, analysis and deliverable output by digitizing documents. With this, businesses can make more timely decisions, without having to search file cabinets and offices for the files they need.
Today, office scanners offer a wide variety of capabilities and special features, allowing businesses of all sizes and industries to find a model that fits its unique needs.
Related: Five Ways a Managed Services Platform Supports Your Digital Transformation Strategy
Models capable of scanning up to 150 pages per minute offer unparalleled speed and efficiency for businesses with high volume scanning needs while smaller scanners with more advanced features like multi-material and size capabilities are perfect for small to midsized businesses with unique scanning requests.
The options are vast, as is the growth potential that comes as a result of upgrading your businesses’ document scanning technologies.
Document scanning solutions offer increased security, eliminating the need to physically store documents and thus restricting access to important information by unauthorized parties.
When paper documents are stored in an office, people tend to spend more time searching through files to find what they need, increasing the chances that they may see something they should not.
What happens if there’s no tracking…
With no ability to track who accesses what paper documents, it is easy for information to fall into the wrong hands in a virtually untraceable manner. On the contrary, digitized documents are easily trackable, which strengthens document security offers heightened transparency when making edits or sharing a document for review, as each change is cataloged.
For even more security, software can be installed on the scanner to redact certain lines of information from those who do not have permission and remote entry keys can be used to limit access. Scanners not only save storage space and make collaboration simpler, but also protect information that is critical to business operations.
Over time, workplace demands have steadily increased, placing increased stress and responsibilities on the shoulders of employees across all industries. In response, employers must find ways to optimize workflows to avoid the risk of losing employees or having to cut back on operations.
By implementing the latest unified communications and document scanning solutions, organizations can simplify and automate everyday tasks, while protecting important information – ultimately increasing productivity and reducing cost and risk.
With these technologies in place, businesses large and small can position themselves for success, and keep pace with the digital transformation taking hold of the industry.
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