America’s health is in drastic decline, awaiting the sedentary gates. And traditional office work is at least partially responsible for it. More workers zap their vision, skin health, diet, and numerous other well-being indicators in the modern office environment. The worst part is that document management software is an anti-aging technology that indirectly solves all these problems, but few choose to understand it in that light.
Document management software is an anti-aging technology because it reduces stress levels, the number of hours employees must work in a day, and overall feelings of well-being.
Although well-being is difficult to quantify, attendees of our recent Edge User Conference said the number one benefit of using document management software was the feeling of freedom it gave them.
On a more general level, document management software can save the world’s workforce, too. It is truly a technology that blesses every aspect of the business process across an array of industries, because it enables businesses to do a lot more with much less.
In addition to delivering a smarter way to complete tasks in the 21st century of small business, here are a few other reasons document management software is an anti-aging technology.
Document Management Software is an Anti-Aging Technology for Enabling Mobility
The average American sits at his or her desk working on tasks for 5 years of their lives.
If most workplace devices were portable or could be held in the hand or pant pockets, this wouldn’t have to be such a startling reality.
Not only would working from home reduce environmental issues, it would reduce traffic congestion and give workers an opportunity to work in a way that adapts to a more active lifestyle.
Although the bulk of this has been discovered in dietetics, the way we use technology can reduce our stress levels to improve our overall well-being, number of hours of rest we get each week, and more.
Standing desks are just one part of the antithesis of the epidemic of sitting in the workplace. In fact, treadmill desks may soon become part of the open office protocols taking the world of work by storm.
But the only way this will ever be reified is through technology that permits the elimination of traditional office mediums like fax machines, printers, filing cabinets, and paper-based documentation.
Additionally, document management technologies create psychological flow for the employees who use them, further reducing stress and positively impacting feelings of productivity and happiness at work.
Document Management Software is an Anti-Aging Technology that Reduces Stress
Stress has a significant impact on our physical appearance and overall health. In fact, many doctors have labeled stress as “the silent killer.”
As such a natural part of the developed world’s lifestyle, stress is so embedded into our daily routines that we’re used to weathering it as a fact of existence.
However, document management software is an anti-aging technology that reduces stress in myriad, indirect ways.
It Makes It Way Easier to Find Important Things at the Office
Every worker has a to do list at his or her office. The difficulty of reaching the goals outlined on that to do list, whether self-imposed or passed down from manager to subordinate, is increased when time is wasted on minutiae unrelated to your job title.
For instance, rummaging through filing cabinets, paper folders, and running to fax machines, printers, and other ends of the office to retrieve documentation from coworkers or other filing cabinets adds up over a day—cutting in to the time it takes you to complete other tasks with care and precision.
And that creates a smaller window of time to get the important things finished, consequently leading to higher levels of stress—especially for workers who strive to get all their work done in a 40-hour per week time-frame.
And, even if workers are fine working extra hours to make up for all the time they’ve lost with traditional office management mediums, their body and their visage still incur the insidious effects of a longer workweek—yet another reason why document management software is an anti-aging technology.
It Means Less Glare from Your Computer Screen to Your Eyes
Wait, you thought going paperless would create a bigger digital footprint and require more hours spent staring at a computer each workday? Well, you’re wrong, and here’s why.
Digital clutter is a serious, serious problem for organizations, and without document management software to mitigate the issue, you’ll be staring at your computer for longer hours than ever, searching for items labeled and stored with arbitrary nomenclature.
Keeping all your files in the cloud with a digital document management solution, automated document routing, and a secure web portal with let you work fewer hours due to the efficiency it gives you.
This equates to fewer hours behind the computer screen, and more hours you can spend fixing those eyes on the things that matter—like your loved ones and family members.
Additionally, spending too much time in the office can lead to too much exposure to artificial light, which can expedite the aging process for both men and women.
Compound this with the insomnia that spending too many hours at a computer can cause, and you’ll have an overwrought train wreck for a brain by the time you’re in your 50s.
Fewer Quarrels with Coworkers
Our coworkers are people with whom we spend at least 40 hours per week, for the better or for the worse. And, we think of them much like we do most of our extended family—love them, but also hate them sometimes.
This means there are bound to be differences and frustrations among the team when it comes things like accountability, blame-shifting, and delegation of responsibilities.
When information chaos ensues, so do the quarrels with coworkers. Pent up frustrations become full-fledged arguments, and blood pressure skyrockets commensurately.
Document management software is an anti-aging technology because it functions as a document and image repository to keep everything in a single place.
This makes it very clear who is responsible for what, and which steps need to be taken to complete mission-critical projects. Additionally, the teamwork these solutions facilitate make it easier to render the positive effects of a cohesive work environment, and across a variety of industries.