5 Technologies for Capturing Notes in Meetings

Interactive projectors are one of the most useful tools in capturing notes during meetings. Simply set up an interactive projector against a screen and display any image from your laptop, phone, or tablet depending on the complexity of your system. The interactive projector first allows you to manipulate content as if using a cursor on a browser, using your finger or a designated stylus depending on the system. In its simplest form, you can simply project a whiteboard onto the screen, use the stylus as you would dry erase markers, and then save the content through your interactive projector as a document to be distributed as necessary. You can do the same with any number of documents; manipulating, capturing, and distributing as you see fit.

Product shown: BrightLink 575Wi Interactive WXGA 3LCD Projector

Interactive whiteboards are an extremely useful tool for meetings. The most basic models will allow you to interact with the whiteboard the way you would any normal whiteboard. Write, erase, annotate, take notes, draw diagrams, and so on. When the meeting come to an end you can capture what is on screen and turn it into a PDF or some other file to be distributed to those within the meeting as well as those that may have missed it. As system become more advanced they turn into what amounts to a large tablet, browsing the internet, playing videos, and displaying applications. All of this can then be captured for distribution.

A touchscreen is a great way to capture notes during meetings. Note taking is as simple as swiping your finger across the screen. You can pull up content, manipulate files, zoom in on certain points, and slide between applications easily at the screen, making presentations more fluid and improvisational. Depending on the complexity of the system, you can save files there on the touchscreen and distribute them digitally from the screen itself, the way you would with a tablet.

Product shown: Planar PS7050 LCD Display

Synthesis is a software available through Prysm that presents a unique note-capturing dynamic. For organization, the software allows for an unlimited amount of users to create different projects, and save chapter within those projects. So a user could create ‘workspace’ project and pull in different feeds, annotate, rearrange, and work on them for day 1. That chapter is automatically saved every time a change is made, and users can go back and see the work. A new chapter can be made for every day, every presentation, every idea, etc. and scrolled through at the bottom of the screen. The amount of information that can be stored and played with is great for long projects with many facets.

Mezzanine by Oblong is a fully unique presentation/videoconferencing/capture technology that will do much more, but can collect notes with spectacular efficiency. Consider that a sales team is in one location, research and development is in another, and engineering is in a third. Each group can work within their Mezzanine or work together through the combined Mezzanines. The sales team can pull up a spreadsheet, the engineers can blow it up and circle specific figures, and research and development can run a presentation showing how far their work has come. This all happens at the same time, mirrored on every screen. Multiple projects can be saved, so when you leave the system you can pull back notes exactly how you left them.

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